Senior Account Receivable Specialist

Position Type: Full Time

Location: Philippines (Remote)

Schedule: Monday-Friday, 8:00 AM - 5:00 PM MT

About the Company

Our client is a fleet company in the US, offering on-call and on-site repairs and services specializing in light, medium and heavy duty gas & diesel fleet maintenance and service repairs.

About the Role

As a Senior Accounts Receivable Specialist, you will be responsible for leading high-volume accounts receivable (AR) operations, ensuring accurate and timely invoicing, cash applications, proactive collections, and customer account reconciliations.

We are looking for a collaborative, detail-oriented, and action-driven individual with strong English communication skills who thrives in a high-volume, fast-paced environment.

Responsibilities

Accounts Receivable & Invoicing

• Process, verify, and issue high-volume customer invoices accurately and efficiently for fleet maintenance services.

• Monitor customer account balances and perform daily/weekly AR sub-ledger reconciliations with the general ledger.

• Investigate and resolve billing discrepancies, unapplied cash, short payments, and customer invoicing inquiries.

Cash Application & Collections Management

• Perform daily cash applications across various payment methods (ACH, wires, credit cards, checks).

• Monitor aging reports daily and execute proactive, professional collections outreach on overdue accounts.

• Partner directly with clients to resolve billing issues, secure prompt payments, and maintain healthy cash flow.

Reporting & Compliance

• Generate weekly and monthly AR aging, collection metrics, and transaction volume reports for management.

• Maintain comprehensive documentation and uphold strict internal financial controls.

• Assist with internal and external audits by providing clear AR schedules and supporting documentation.

Process Optimization & Team Support

• Collaborate cross-functionally with operations and service teams to streamline billing workflows.

• Identify bottlenecks in the billing and collection cycle and implement process improvements for high-volume handling.

Competencies and Qualifications

• Bachelor’s degree in Accounting, Finance, or a related field.

• Minimum 3+ years of dedicated experience in high-volume Accounts Receivable, billing, and collections. Experience in fleet maintenance, logistics, or service industries is a plus.

• Proven track record of efficiently managing heavy transaction volumes in a fast-paced environment with high accuracy.

• Proficiency in accounting systems (e.g., Ramp, QuickBooks, Microsoft Dynamics 365 Business Central, or similar ERPs) and intermediate to advanced Microsoft Excel skills.

• Excellent written and verbal English communication skills for professional, client-facing collection discussions.
  

What We Offer

• 100% Remote Work

• 13th Month Pay

• Healthcare (HMO)

• Comprehensive Fringe Benefits package

• Paid Service Incentive Lead (SIL)

• Paid Philippines Holidays

• Free Learning and Development Programs

Application Process

We understand that searching for a new job can be challenging, and we’re here to support you every step of the way. Our goal is to make the process as transparent and respectful as possible.

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