Legal Assistant / Project Coordinator

Position Type: Full Time

Location: Philippines (Remote)

Schedule: Monday to Friday, 8:30AM to 5:30PM EST

Monthly Salary Range: Php 70,000 - Php 80,000

About the Company

Our client is a business-focused legal practice advising companies, investors, and developers on growth, transactions, and investment strategy. The firm specializes in practical legal solutions with a strong emphasis on economic development and business transactions. They pride themselves on being a growth-oriented partner for their clients, helping them navigate complex deals, tax credits, and public-private development projects.

About the Role

We are seeking a highly organized and proactive Legal Assistant/Project Coordinator to support the economic development and incentives practice, as well as managing document flow for commercial transactions. This role is central to the firm’s operations, involving high-stakes document management, version control, and the project management of complex business agreements requiring governmental approval. The ideal candidate is detail-oriented, tech-savvy, and capable of managing multiple workstreams while transitioning smoothly between periods of calm, focused work and high-intensity, fast-paced deal cycles.

Responsibilities

Economic Development & Incentives

• Assist in drafting, reviewing, and organizing incentive agreements, including Fee-in-Lieu of Tax (FILOT) and Job Development Credits (JDC).

• Coordinate directly with government agencies, economic development offices, and client stakeholders to ensure compliance and project progression.

• Maintain comprehensive closing checklists and project timelines for development deals.

• Track performance milestones and reporting obligations for state and local incentive packages.

Corporate & Transactional Support

• Prepare and organize corporate governance documents and filings for domestic and multi-jurisdictional entities.

• Help in drafting and revising commercial agreements, including NDAs, service agreements, and vendor contracts.

• Support the M&A lifecycle by managing data rooms, diligence materials, and closing binders.

• Monitor the firm’s project status tracker for all open matters (typically 20+ active matters) to identify potential bottlenecks before they escalate.

Administrative & Operations

• Manage document version control for negotiated agreements with a high degree of accuracy.

• Maintain organized digital filing systems and document repositories.

Competencies and Qualifications

Must-Have

• 3–5 years of experience in business transactions, M&A, or a related legal environment.

• Proven experience with document-heavy workflows and version control.

• Proficiency in Microsoft Word (Advanced), AI Tools, and Adobe/PDF management.

• Exceptional attention to detail; accuracy in document formatting is critical.

• Ability to take ownership of tasks and attempt to resolve issues independently.

• Capable of transitioning smoothly between periods of calm, focused work and high-intensity, fast-paced deal cycles.

• Strong professional presence with the ability to draft clear, business-oriented correspondence for clients and external parties.

Nice-to-Have

• Bachelor’s degree or equivalent professional experience.

• Experience with CLIO or similar legal practice management/time-tracking software is highly preferred.

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