Executive and Operations Assistant

Executive and Operations Assistant

Position Type: Part Time

Location: Philippines (Remote)

Schedule: Monday–Friday, 9:00 AM–1:00 PM EST, with flexibility for occasional schedule adjustments based on business needs

Salary Range: P30,000 - P35,000

About the Company

Our client is an internationally recognized independent journalist, photographer, documentary filmmaker, and podcast creator whose work focuses on powerful, human-centered storytelling. With a strong global presence and collaborations with respected media platforms, they are known for producing thoughtful, high-impact content across print, film, and audio. Driven by purpose and a commitment to meaningful narratives, they continue to create stories that inform, challenge perspectives, and inspire audiences worldwide.

About the Role

As an Executive and Operations Assistant, you will serve as a strategic right hand to our client, ensuring day-to-day operations run smoothly and efficiently. This role will primarily focus on executive support, project coordination, logistics management, and administrative operations, allowing the client to stay focused on high-impact storytelling and content creation.

While the role will occasionally provide support for podcast production and creative projects, the creative component is considered secondary to the core executive and operations assistant responsibilities. Success in this role will come from exceptional organization, proactive problem-solving, strong communication skills, and the ability to manage multiple projects, competing priorities, and deadlines simultaneously in a fast-paced, entrepreneurial environment. The ideal candidate is highly organized, adaptable, and able to maintain attention to detail while effectively balancing multiple moving parts.

Responsibilities

Project Coordination & Operations

• Take ownership of projects from start to finish, ensuring deadlines, priorities, deliverables, and follow-ups are effectively managed.

• Create, implement, and maintain structured systems, processes, and project management frameworks to keep projects organized, track progress, and ensure accountability.

• Manage multiple projects and competing priorities simultaneously while maintaining attention to detail and ensuring timely completion.

• Facilitate communication and collaboration with freelancers, contractors, and creative partners as needed.

• Identify opportunities to improve processes, organization, and overall operational efficiency.

• Provide timely updates and progress reports to the client regarding ongoing initiatives, project status, and key deliverables.

Executive & Administrative Support

• Manage the client’s calendar, meetings, scheduling, and day-to-day administration as needed.

• Manage files, documents, digital records, and administrative systems efficiently.

• Record, categorize, and maintain expense reports and related documentation.

• Handle day-to-day administrative tasks and operational support to ensure seamless workflow.

• Serve as a key point of coordination between the client and external stakeholders, collaborators, and vendors.

• Support the client with follow-ups, correspondence, and other administrative tasks as needed.

Creative & Content Support (As Needed)

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